Do not forget the annual report of the Internal Service for Prevention and Protection at Work

Each year, the prevention adviser must draw up a report about the functioning of his Internal Service for Prevention and Protection at Work (ISPPW).

Since last year, the employer must no longer send the report to the General Directorate of the Inspectorate of Well-being at Work. He must keep this report available to the inspectorate.

Repetition of some principles

Every employer is obliged to take measures that are necessary to improve to the employees' well-being at work. To this end the employer must develop and implement a preventative policy in each company. To be able to meet all the objectives of this policy, the employer must appeal to the expertise required within his company (internal service) and, if necessary, to external expertise (external service).

Every employer must establish an ISPPW, irrespective of the size of his company. This ISPPW must consists of at least one prevention consultant elected among the staff members. In companies employing less than 20 employees, the employer can take up this post himself. He must then imperatively appeal to an accredited External Service for Prevention and Protection at Work (ESPPW).

Annual report

Each year, the prevention adviser must draw up a report about the functioning of his Internal Service for Prevention and Protection at Work (ISPPW).

This report must be recorded on the ad hoc form (A, B or C depending on the organisation of the ISPPW) available on the website of the FPS Employment, Labour and Social Dialogue (www.emploi.belgique.be) or to be obtained at the Regional Directorates or the General Directorate of the Inspectorate of Well-being at Work (address: Rue Ernest Blerot 1, 1070 Brussels (tel no.: 02/233.45.11, e-mail: cbe@emploi.belgique.be). cbe@emploi.belgique.be).

An explanatory note, that is also available on the website, helps you to complete the various sections of the forms. The sections concern amongst other things the identification details of the employer, the organisation of the ISPPW and the committee for prevention and protection at work if any, work accidents and accidents on the way to or from work, safety at work, health and hygiene at work, training and information of the staff, as well as the prevention of psychosocial hazards at work.

Important!

Since last year, the employer must no longer submit the annual report about the functioning of the ISPPW to the competent Regional Directorate(s) of the Inspectorate of Well-being at Work within three months after the calendar year to which it relates. He must keep this report available to the inspectorate.

Sources: Codex on well-being at work, Articles II.1-6, §1, 2°, b and I.2-22; Royal Decree of 7 February 2018 repealing various provisions relating to notifications to supervisory civil servants designated in application of Article 17 of the Social Penal Code to monitor compliance with the Act of 4 August 1996 with regard to the well-being of workers in the performance of their work and its implementing decrees, Belgian Official Gazette of 26 February 2018; http://www.emploi.belgique.be.